Preparing a Template

Before submitting files, you need to submit the metadata. You can do this manually on the page or by uploading a submission form. If you are uploading a submission form, we recommend using one of our templates to format your metadata.

Choose a submission form to fill out and upload the metadata for your files:

After selecting your template:

  1. Download and open your template.
  2. Click Enable Editing to enable editing.
    Note: Please do not delete instructional tab.
  3. Select the Submission Form worksheet tab.
  4. Add the required metadata in each field. An asterisk indicates a required field. See the table below for a description of each field.
  5. Save as a .xlsx file and upload your prepared file.
This table describes the fields and indicates which fields are required:
Field Required Description
Filename Yes Name of the file. This allows the match of the file with the correct metadata.

It must include the file extension: .txt, .docx, .pdf, or .tiff.
ISBN-13 Yes ISBN for the book in ISBN-13 format.
Tip: When using Excel, additional numbers might be added to this column. You can fix this by going into Format Cells > Number and changing the Decimal places to 0.
Title Yes Name of the book.
Author(s) Yes Who wrote the book.

Proper format is First name Last name.
Publisher Yes The company that published the book.
Copyright Yes Year the book was published.
Page Count Yes Total number of pages that the book has.
Series Name No If the book is part of a series, you can include the series name here.
Subseries No A book series is a sequence of books having certain characteristics in common that are formally identified together as a group.
Minimum Age Yes The youngest reader age this book is appropriate for.
Maximum Age Yes If the book is meant for an age range, you can include the oldest age this book is appropriate for.
Document Type Yes Select the type of document: Tradebook, Leveled Reader, or Textbook.